'b' Code Narratives

Narratives are a brief description of what you were doing during the time entered for any of the 'b' Code activities on the Time Study form.  The narrative should indicate how the activity relates to Medicaid, but should not contain any personal information about students or families involved.  The form does not contain much space, so it is key to keep the narrative simple and focused on the Medicaid-related aspect.
This page contains sample narrative phrases for the different codes.  These examples are intended to provide a model for how to emphasize the Medicaid-related aspect of the activity in oder to support the time counted for the activity.
If you have any questions for what to include in a narrative when filling out a Time Study Form, feel free to contact your building coordinators or the district coordinator for assistance.
Code 1b: Medicaid Outreach

Scenario Narrative

You learn a student does not have medical coverage.  You call home to inform the parents about Medicaid and the benefits it provides.
(It does not matter if the family takes any action based on the conversation.)
Informed family about Medicaid

You talk to the Volleyball team about medical coverage including the availability and benefits of Medicaid.
Informed students about Medicaid

You talk about and distribute Apple Health for Kids flyers during an Advisory class.
Provided students informaton about Apple Health for Kids

A family asks you for assistance in learing about the Medicaid program, so you look up and share on-line information with the family.
Helped family access Medicaid information

Code 2b: Facilitating Medicaid Applications

Scenario Narrative

A new family to the school arrives and asks about medical coverage.  You tell them about Medicaid and help them fill out an application.
Helped family apply for Medicaid

A family is interested in Medicid, but is not certain if they would qualify.  You help them get on-line to look up eligibility guidelines and print out an application.
(It does not matter if the family completes the form or is eligible.)
Helped family access eligibility guidelines

Code 5b: Medicaid Transportation

Scenario Narrative

A student misses several medical appointments the school has arranged for the family.  When asked why appointments keep getting missed, the student says they could not get a ride.  You provide information to the family for how to contact the Medicaid transportation broker.
Helped family access Medicaid transportation broker

Code 7b: Medicaid Program Planing, Poic Development and Interagency Coordination

Scenario Narrative

As a building principal, you meet with local agencies that provide Medicaid services to understand how families may access their services.  The intention is to later share information so staff can better help families connect with these agencies.
Coordinated access with Medicaid providers

As a counselor, you meet with the building administration team to review and improve the referral process used by staff for students with substance abuse needs. Improved referral process for students with Substance Abuse needs

Code 8b: Medicaid Training

Scenario Narrative

You attend a staff in-service presenting information about local providers of Medicaid covered services.
Staff in-service on local Medicaid providers

As the Special Education coordinator for your building you develop a parent training on Medicaid and how it can help families cover medical costs such as examinations, medications, and specialized medical equipment. Developed parent training on Medicaid benefits

Code 9b: Medicaid Referrals, Monitoring of Medicaid Services

Scenario Narrative

Over time you have documented a student's dental condition and note it is not improving.  You talk with other staff members, including the counselor about your concerns.  The counselor later follows up with the parent and referrs them to local providers. Gathered information for dental referral

At an IEP meeting, you discuss with a parent the results of recent medical appointments as well as any possible follow up care that could be pursued. Monitoring medical services for a student

Earlier in the month, you had spoken to a student regarding Substance Abuse and options for help.  You haven't heard anything or seen any improvements, so you have a follow up discussion with the student. Follow up on Substance Abuse referral

While talking with a pregnant teen, you learn the student has not made any appointments for prenatal care.  You help the student call and make an appointment. Helped student arrange for Family Planning services

While talking with a family about signs of depressions exhibited by their student, the family asks for help in getting services.  You assist the faily in contacting a local provider and arranging for an appointment. Coordinated mental health services for student